1. Compliance with Laws and Rules regarding the Protection of Personal Information

We will comply with Act on the Protection of Personal Information or other laws and rules and properly handle personal information.

2. Acquisition of Personal Information

Where we acquire personal information, we will make efforts to clarify the purpose of usage and will acquire it properly and fairly.

3. Utilization of Personal Information

We will utilize the acquired personal information to the extent necessary for accomplishing the purpose of usage.

4. Subcontract and Joint utilization of Personal Data

In case we jointly utilize personal data with a third party or subcontract handling of personal data to a third party, we will oversee such third party to ensure to properly utilize personal data.

5. Provision of Personal Data to Third Party

Unless otherwise specified in law or regulation, we will not provide personal information to any third party without the prior consent of the principal (hereinafter referred to as the Principal) who is identified by such personal information.

6. Safety Management Measures of Personal Data

We will take proper safety measures for the prevention of leakage, loss, damage, or falsification of personal data.

7. Disclosure, Correction or Deletion of Retained Personal Data

If the Principal or its agent requests us to notify of the purpose, disclose, correct, or case to utilize retained personal data, we will make conduct in good faith under the applicable laws and regulations.

8. Establishment of Internal Rules for the Protection of Personal Information

Proper protection of personal information under this Policy will be conducted in accordance with the Rules for Protection of Personal Information as separately set forth.

9. Supplementary provisions

This policy will come into effect as of April 1, 2007.
The revision of this policy will come into effect as of September 30, 2022.

Privacy Policy

1. Purposes for Utilization of Personal Information

We will utilize personal information to the extent necessary for accomplishing the purpose of usage (hereinafter referred to as a "utilization purpose") as listed below.
(1) Personal Information of shareholders
・Exercise of rights or fulfilment of obligations under laws or regulations
・Shareholder management such as the preparation of shareholder’s data under any kind of laws and regulations.
・Implementation of any kind of measures designed to facilitate relationships between shareholders and us.
・Any kind of provisions of information or convenience to shareholders
・Respond to inquiry
(2) Personal information regarding investor relations activities
・Provision of information necessary for determination of investment
・Respond to inquiry
(3) Personal information regarding customers or potential customers
・Respond to inquiry or request
・Collection or study of industrial information
・Exercise of rights or fulfillment of obligations under laws or regulations or contracts
・Invitation to events such as exhibitions or seminars and contact to its attendees
・Notice or greeting under social customs
・Questionnaire survey
(4)Personal information regarding recruitment of internship or job
・Provision of information or contact to internship attendees or job applicants
・Consideration or decision of recruitment
・Verification or analysis of recruitment and selection activities, or future recruitment screening
・Implementaion of internship and its future plan or operation
・Employment management after joining us
(5) Personal information regarding the person contacting our inquiring desk
・Understanding, reviewing, surveying, or responding to the consultation, or inquiry
(6) Personal information regarding our director, officer, or employee (including people who were our director, officer, or employee in past) or its family member.
・Labor management(attendance, payment of compensation, payroll, allowance, or expense)
・Personnel management (personnel matter(including secondment and transfer), evaluation, development of skill or ability, employee benefit or others)
・Health care management (medical checkup, health guidance, or others)
・Business management(contact regarding business, internal public relations, preparation of document or others)
・Safty management (industrial safety and health, safety confirmation, measure for information security or others)
・Filing or reporting under laws, regulations or other rules.

2. Joint Utilization of Personal Data

We will utilize personal data jointly if necessary as follows,upon separate notification or public announcement.
　(1) Personal data regarding customer or potential customer
　　① Personal data that is jointly utilized
　　　　Name, address, affiliation (company name, department name), position, phone number, facsimile number, email address, or others regarding the person
　　② Scope of the Entities that jointly utilize personal information
　　　　Our group companies ※
　　③ Utilization Purpose of joint utilization
　　　　As specified in 2. ”Purposes for utilization of personal information”（3）
　(2) Personal information regarding our director, officer or employee (including people who were our director, officer or employee in past) or its family member.
　　① Personal data that is jointly utilized
　　　　Name, gender, birth date, joining date, address, phone number, family information, educational background, affiliation, workplace, position, email address, health information, the situation of personnel or labor management, or any others necessary for accomplishing the purpose as specified in 2. ”Purposes for utilization of personal information”（6）
　　② Scope of Entities that jointly utilize personal information
　　　　Our group companies ※ and stock ownership association
　　③　Utilization purpose of joint utilization
　　　　Utilization purpose As specified in 2. 「Purposes for utilization of personal information」（6）(including similar utilization purposes set forth by entities jointly utilizing personal data)
　(3) Name or address of which entity is liable for handling personal data and name of its representative
　　　　16F, Metropolitan Plaza Bldg., 1-11-1 Nishi-Ikebukuro, Toshima-ku, Tokyo 171-0021, Japan
　　　　TAIYO HOLDINGS CO., LTD.
　　　　Hitoshi Saito
　　　　President, Chief Executive Officer

※ Our group companies means affiliates as specified in our Annual Securities Reports.

3. Safety Management Measures of Retained Personal Data

We will take appropriate safety management measures as follows for the prevention of leakage, loss, damage, or the like of retained personal data.

(Formulation of Fundamental Policy)
We have formulated a fundamental policy for ensuring the proper handling of retained personal data.

(Organizational Safety Management Measures)
We have established a person responsible for the handling of retained personal data and have overseen its employees or subcontractors.

(Human Safety Management Measures)
We have conducted education or training programs for employees on cautionary points regarding the handling of retained personal data.

(Organizational Safety Management Measures)
We have stored equipment, electronic media or documents which handle, describe or record retained personal data in lockable cabinets or stack rooms or the like.

(Technical Safety Management Measures)
・We have implemented access control and have limited the scope of its employees who handle retained personal data and the extent of retained personal data they handle.
・We have introduced a mechanism to protect retained personal data from unauthorized access or software from outside sources.

(Understanding the external environment)
We have implemented safety management measures after understanding systems for the protection of retained personal data in foreign countries where we handle retained personal data.

4. Requests for disclosure, correction, termination of use or deletion, or the like

If you request us to inform the utilization purpose, disclose, correct, add, delete, cease to use of, or erase retained personal data, or ask about the Protection of Personal Information, please contact the Information Counter as follows.

【Information Counter】
1-11-1 Nishi-Ikebukuro, Toshima-ku, Tokyo 171-0021, Japan
TAIYO HOLDINGS CO., LTD.
Phone Number: 03-3273-1721
Telephone Reception Hours :9:00 a.m. - Noon and 1:00 - 5:00 p.m.
(except for Saturdays, Sundays, National Holidays, year-end, New Year Holidays, and our Business Holidays.).

5. Complaints and Consultation Desk

We receive complaints or consultations regarding retained personal data at the Information Counter as specified in Section 5. Requests for disclosure, correction, termination of use or deletion, or the like.

6. Name and Address of Business Operator Handling Personal Information, and Name of its Representative

1-11-1 Nishi-Ikebukuro, Toshima-ku, Tokyo 171-0021, Japan
TAIYO HOLDINGS CO., LTD.
Hitoshi Saito
President, Chief Executive Officer

7. Supplementary provisions

This policy will come into effect as of September 30, 2022.
The revision of this policy will come into effect as of June 23, 2025.